2021 Health and Safety Protocols

Summer@Potomac is looking forward to having campers on campus this summer. We will continue to work closely with Potomac’s COVID Case Response Team on all health and safety protocols for our summer programs in order to provide our campers the same experience that allowed Potomac students to engage in on-campus learning this school year. The Health and Safety Protocols below outline the safety measures that campers and their families will be expected to adhere to as they attend camp. In addition, you will find other information pertaining to our health and safety practices implemented this summer.

DAILY PROTOCOLS

Summer@Potomac expects families to comply with all of the following requirements while enrolled:

  • Daily Health Screening. Parents will complete a daily health screening on behalf of their camper(s) each day, prior to arriving at camp. The screening will be done via the SchoolPass app (details will be sent to each family prior to camp). The screening will ask parents to record their camper’s temperature and answer several questions relative to COVID-19 symptoms and social behaviors. Once completed, the app will signal a red or green response. A green response indicates that the individual can come to campus, while a red response requires them to stay home. Individuals who do not complete or submit the daily health screening, or who have not passed the screening, must stay home. Parents will be required to show the green clearances for each camper when arriving at AM carpool or at the bus stop before their child boards the bus. The camp may periodically check student temperatures as well, and any child who presents with a fever will be sent home.
  • Face Masks and Physical Distancing. Campers  and staff are required to wear a face mask and physical distance at all times while on campus or riding a bus. Masks may be removed when eating or swimming. Parents are asked to teach their child(ren) how to properly use and remove a face mask. Fabric masks must be laundered after each use.
  • Hygiene. All clothes worn to camp should be laundered after each use. Campers must wash their hands frequently throughout the day, for at least 20 seconds, including before and after meals and after using the restroom. Hand sanitizer will be provided throughout the camp and should be used when hand washing is not possible. Campers should also cover their mouths and noses with a tissue when coughing or sneezing, or cough or sneeze into their elbows. The use of shared materials will be limited to the extent possible.

CLEANING & BUILDING PROTOCOLS

Summer@Potomac will adopt enhanced cleaning protocols for its physical spaces, with particular focus on “high-touch” areas (i.e., common areas, hallway bathrooms, door handles, water fountains, stair rails).

  • Cleaning Protocols: Potomacs’s cleaning company has updated cleaning protocols to align with CDC guidelines. Our janitorial service will use electrostatic sprayers each evening to clean and disinfect with EPA/CDC-approved disinfectant. Classrooms will be outfitted with cleaning/disinfectant solution and wipes to allow for the wiping down of desks between classes. The work of our janitorial service will be supplemented by our own buildings and grounds staff members during the camp day.
  • Restrooms: Camp will limit the number of people in a restroom (including multi-stall restrooms) at a time. While the School will be performing regular, frequent cleaning, restrooms will have sanitizing wipes or sanitizing spray which should be used on any surfaces the campers touched before and after each use.
  • Building Ventilation: A central plant provides HVAC to the majority of the campus.
    • All filters have been upgraded to Merv-13 filters except in Middle School classrooms.
    • In the Middle School classrooms, UV germicidal lamps have been added at the HVAC units and stand-alone HEPA filtration units have been added to these classrooms.
    • Classroom windows and doors will be kept open as much as possible.
  • Classrooms and Outside Space:
    • Our classrooms have been modified to ensure appropriate physical distancing
    • Many rooms have doors leading directly to the outside.
    • Much of the camp day will be spent outside (including lunch, weather and temperature permitting) utilizing outside classrooms, tents and shaded areas
  • Limiting Visitors On Campus:
    • Access to campus for visitors will be strictly limited and granted only by special request. Under current conditions, parents are permitted on campus only in a vehicle to drop off or pick up their camper, if they have express permission to do so. Parents may not enter the school buildings except by special arrangement. Any visitor to campus must wear a mask at all times..

COHORTING

Summer@Potomac, to the extent possible, will be using cohorts in all camps to minimize contact among campers.

EXPECTATIONS OUTSIDE OF CAMP

To help reduce the risk of COVID-19 exposure, Summer@Potomac asks all families to follow CDC, state, and local guidance and adhere to the following guidelines with respect to activities outside of camp while attending Summer@Potomac:

  • Exercise Caution and Care. Families agree to exercise caution and care when engaging in off campus activities and sports, including wearing masks, physically distancing, handwashing, and following other appropriate safeguards. Families agree to monitor the family’s health on an ongoing basis.
  • Limit Attendance and Hosting of Gatherings. Families should limit their attendance to only those gatherings and events where physical distancing can be maintained. Families should avoid hosting or attending parties or large gatherings (i.e., 10 or more people).
  • Travel. Families are asked not to travel outside the DMV while their camper is attending Summer@Potomac.

CAMPER ILLNESS

A camper who is sick and unable to participate in camp should report their absence to their camp director and the camp nurse (contact information is on Summer@Potomac website and in the Handbook). Campers who are ill with, have been exposed to, or exhibit symptoms of COVID-19 must stay home from camp until such time as the camper’s presence at camp will not present a potential risk to others. Any camper who is absent from camp because of a communicable disease may return when the camper presents a written statement from a physician indicating that the camper is no longer infectious and, as of a specified date, is able to return to camp safely. In general, important health updates will be shared with families without disclosing the identity of affected individuals.

Out of an abundance of care and precaution, campers with pre-existing conditions for complications with Covid-19, as defined by the CDC, are strongly discouraged from attending camp this summer. Parents will submit camper medical information via online registration, and must clarify medical conditions with Summer@Potomac personnel before camp begins.

Stay Home if Sick.

If a child is sick, or is exhibiting symptoms of COVID-19, they may not come to campus. If a member of the camper’s immediate household or a caregiver is sick, the camper must stay home until COVID-19 is ruled out with a negative PCR test.  Parents are expected to notify the camp nurse promptly if their child tests positive for COVID-19; an individual with a positive PCR test result, regardless of recent prior or subsequent negative tests, will be treated as a positive case and must keep their child home as outlined below:

  • Symptomatic and/or Positive Test: Campers who show symptoms of COVID-19 and have tested positive for COVID-19 must consult a health care provider and must stay home until
    • 10 days since symptoms first appeared and
    • 72 hours with no fever without the use of fever-reducing medications and
    • other symptoms of COVID-19 are improving. (Loss of taste and smell may persist for weeks or months after recovery and need not delay the end of isolation.)
  • Asymptomatic and Positive Test: Campers who did not show symptoms of COVID-19 but did test positive for COVID-19 must consult a health care provider and must stay home until
    • 10 days have passed since the positive viral test for COVID-19.
    • If a camper develops symptoms (follow the guidance for Symptomatic and/or Positive Test above.)
  • Close Contact: Anyone who has had close contact with someone with COVID-19 should stay home for 14 days after their last exposure to that person. If a person in your household is the positive case, the camper must quarantine during the family member’s isolation period, and for 14 days thereafter, for a total minimum quarantine period of 24 days. However, anyone who has had close contact with someone with COVID-19 and has no symptoms (for example, cough, shortness of breath) and who
    • developed COVID-19 illness within the previous three months and has recovered or has demonstrated that they are fully vaccinated and are within 14-90 days of receipt of the final dose do not need to stay home.
  • “Close Contact” includes the following:
    • The camper was within six feet of someone who has COVID-19 for at least 15 minutes.
    • The camper provided care at home to someone who is sick with COVID-19.
    • The camper had direct physical contact with someone who is sick with COVID-19 (touched, hugged, or kissed them).
    • The camper shared eating or drinking utensils with someone who is sick with COVID19.
    • Someone who is sick with COVID-19 sneezed, coughed, or somehow got respiratory droplets on the camper.

Privacy

Summer@Potomac respects the right to privacy of any camper who has a communicable disease. All student medical records or information regarding communicable diseases will be confidentially maintained by the camp nurse and COVID-19 Case Response Team. A camper’s medical condition will be disclosed only to the extent necessary to minimize the health risks to campers, counselors and the greater school community.

TESTING

  • Testing for COVID-19: Parents must have their child obtain a PCR test for COVID-19 if that child exhibits symptoms of COVID-19 or is instructed by a medical provider to get a test. The camp reserves the right to require  a camper to provide a negative PCR test result prior to each camp program. The camp, at its discretion, may also include testing as part of its risk mitigation protocols, and parents hereby agree to their child(ren)’s participation in any such program

Voluntary Participation

Parents understand that the camper’s participation in Summer@Potomac is voluntary, and that camp has not made available alternative virtual learning plans for those campers who are unable to attend in person due to the COVID-19 pandemic, any other medical issue or for any other reason. By permitting their child to come to campus, parents acknowledge that the child(ren) is/are in good health and able and willing to attend Summer@Potomac camp at The Potomac School for the camp dates in the summer of 2021.

Assumption of Risk 

COVID-19 is extremely contagious and is believed to be spread by person-to-person contact; as a result, federal and state health agencies recommend masking, physical distancing and various other measures to mitigate the risk of contracting the virus. The Potomac School and Summer@Potomac have implemented reasonable preventative protocols, policies, and procedures designed to reduce the spread of COVID-19.  Campers, counselors and their families are expected to adhere to these protocols in order to reduce the risks of contracting or spreading the virus at camp.

Despite the protocols and procedures in place to mitigate the risk of transmission of COVID-19 on campus, there are inherent risks that campers, counselors and/or their families may become infected with COVID-19 due to the camper’s participation in in-person activities as part of the summer camp at The Potomac School. Parents understand, acknowledge and voluntarily assume these risks on behalf of themselves and the campers. These risks include, but are not limited to, the following: exposure to COVID-19, becoming infected with COVID-19, or becoming a symptomatic or asymptomatic carrier of the virus.

It is possible that a camper is already an asymptomatic carrier of the virus before attending camp and may infect other campers, counselors, employees, or other individuals at Summer@Potomac as a result of his/her presence on campus. Any person who receives a positive diagnosis of COVID-19, including a camper, counselor or their family member, may encounter extended quarantine/self isolation, additional tests, medical care, hospitalization, other potential complications, and the risk of death. By allowing their child to participate in Summer@Potomac on campus, parents understand, acknowledge, and voluntarily assume these risks.

Subject to Revision as Guidance Evolves

The Potomac School and Summer@Potomac have relied on the advice of public health experts and guidance issued by the Centers for Disease Control and Prevention, the Occupational Safety and Health Administration, the Virginia Department of Health, and the Virginia Department of Education in developing these protocols. Summer@Potomac may revise or update this Policy from time to time, as necessary or appropriate, or as public health guidance evolves.