FAQ

This FAQ covers general information. Click here to visit our transportation FAQ.

How do I register?

All registration is online. You must complete a separate registration for each camper, but family information will auto-enter in subsequent registrations. After registering, you will receive a confirmation by email that your registration was received. Acceptance to the program is not guaranteed until you receive an enrollment summary.

How does priority registration work?

Only returning camp families (must have registered within the past two summers) and current Potomac families may register during the priority week. All members of the family are eligible for priority registration, and you will need to fill out a separate registration for each child. Priority registration does not guarantee a spot in any of our programs as space is limited and awarded on a first-come, first-served basis. In rare cases, a program may fill before priority registration is completed.

What forms of payment do you accept?

Credit card payments by VISA, MasterCard, Discover, and American Express are accepted for online registration. After online registration has been completed, you may pay remaining balances by logging in to your account to make credit card payments, or you may mail a personal check.

What COVID-19 policies are in place?

Campers will spend most of the day outside, and class sizes will be limited; wearing masks, physical distancing, frequent hand washing and sanitizing are some of our protocols. Click here to read the 2021 Health and Safety Protocols.

Can a portion of a camp be prorated?

We do not prorate camps. There are no refunds for absences. Click here to read the 2021 Refund Policy.

Do you offer refunds?

Registration Fees ($40 per week/$100 per session) and Program Deposits ($100 per program) are non-refundable. There are no refunds for absences. There is no penalty to move from one program to another as long as the number of programs stays the same or increases. Tuition is refunded according to the following schedule:

  • Withdrawal on or before May 17: Registration Fee(s) and Program Deposit(s) are not refundable. All other payments will be refunded.
  • Withdrawal after May 17: Registration Fee(s) and Program Deposit(s) are not refundable. No refund will be granted.
  • If a program is cancelled due to low enrollment, all payments for that program will be refunded or may be applied toward an alternate program.
  • Click here to read the 2021 refund policy regarding COVID-19.

Do you offer any before or after camp programs?

Yes! We are pleased to be offering both before and after care for summer 2022.

Does my child need to have a physical for camp?

Every year before attending camp, all campers – new and returning  must provide a doctor’s report of physical exam and immunizations. We do not keep reports from previous years. Forms should be returned by June 1st, or prior to the camper’s first day of attendance. For children age 5, the exam must have been within the past 12 months. Older campers may simply provide a copy of their most recent report, and provide any updates if they occur during camp. In many cases, the pediatrician’s office can fax forms directly to us at: 703-356-3945 or scan and email to summer@potomacschool.org.

We accept the Virginia School Entrance Health Form (click here to print), or parents may complete and attach page 1 of the Virginia form to a doctor’s, school, or state form.

What other medical forms do you require?

If your child requires medication during camp, complete the  Medication Authorization Form (click here to print). Bring the medication, along with the completed form, directly to the nurse’s office prior to the start of camp. Medication should be in a labeled bag, and must be in the original container labeled with the child’s name and the prescriber’s instructions.

Please DO NOT send medication in your child’s bag.

Do you offer lunch?

We do not have food service. All campers bring their own lunch. Please provide a nutritious lunch  that does not require refrigeration, and a water bottle. Lunches should be labeled with the child’s name and the date the lunch was packed.

My child has food allergies. How can I be sure my child will be safe at lunch time?

During online registration, you are asked to indicate your child’s food allergies so that our staff members will be aware of them. If your child’s allergies are airborne or otherwise severe, we can provide a separate lunch table. Please know that we are not a nut-free facility. If your child experiences medical changes after you have completed online registration, please provide updates by email.

EPI-PENS: Parents should bring the medication directly to the nurse’s office prior to the start of camp. Medication should be in a labeled bag, and must be in the original container labeled with the child’s name and the prescriber’s instructions; include the Medication Authorization Form (click here to print). Please DO NOT send medication in your child’s bag.

What qualifications do your swim instructors have?

All of the swimming instructors are certified lifeguards, and some may have additional instructor certification. In addition to the swim instructors actively teaching skills, other lifeguards are always on duty.

May our babysitter or a friend pick up my child from camp or from the bus?

Yes. Please indicate all authorized pick-up persons during online registration. If this information changes, or someone new will be picking up your child, send the name(s) in writing (email) before the new person picks up your child. Remember, only campers entering Kindergarten (and their siblings riding with them) may be picked up in carpool. All other campers are required to utilize our free Bus Service to and from camp.

May I visit the campus before the first day of camp?

No indoor visits are permitted due to COVID-19 protocols. The campus is open on the weekends, and you may drive in to view the campus.

Will my child be grouped with their friends?

Camp is all about making new friends and we encourage campers to do just that. If there is a specific individual that your child would like to be grouped with, please indicate this on your registration form. We must receive the request from both families and do not guarantee placement requests. We cannot make last-minute group switches on the first day of the session.