What are the rules of the camp?

Summer@Potomac has a Camper Handbook that outlines policies and guidelines for campers and families. The handbook for the 2023 season was sent to families in March and is attached to all registration confirmations that occur after April 1.

Do campers need to be vaccinated for Covid-19?

All campers need to be fully vaccinated to attend Summer@Potomac for the 2023 season. Families are asked to upload copies of their camper’s vaccination cards to their camp portal following these instructions.

What is the refund policy?

Our refund policy can be found here.

Can I arrange a visit to campus before the first day of camp?

Summer@Potomac is hosting an Open House in June. Families are welcome to come to campus for program specific tours, meet staff and get ready to kick off camp! More information will be provided closer to the start of camp.

Do you offer lunch?

Summer@Potomac is excited to offer lunch program for summer 2023. Families may register for lunch on a weekly basis. Follow these instructions to add lunch to an existing registration. Our kitchen is nut free and  we can accommodate most food allergies/dietary restrictions including allergies to nuts, dairy, gluten and egg. Vegetarian options are available as well.
The cost of the meal plan is $37.50 per week (5 days)per campers. The cost will be prorated for shorter weeks. Any changes to the enrollment should be made each Tuesday by the end day for the following week. Regardless of enrollment in lunch all campers should bring a morning snack and a refillable water bottle.
Lunches brought from home are kept inside in air conditioned rooms during the camp day, but refrigeration is not available. Sharing food is not permitted. Please be aware that we are not a nut-free campus.

Will my camper be grouped with their friends?

Camp is all about bonding with friends. At the time of registration, indicate your camper’s friend’s name and we will try our best to pair them together but are unable to guarantee. We must receive the request from both families and are unable to accomodate any last-minute changes or make switches once the session begins.

What should I do if my camper is absent?

To report an absence please call or email your camper’s specific camp at the appropriate number by 8:30 am on the day of absence. View our Camp Directory here. Camps fees are not prorated or refunded for camp absences.

What if my camper forgets something at home?

This happens! If your camper forgets something at home please contact the camp office so staff are aware that the missing item is on the way. When you arrive on campus please park in front of the Flag Circle building and call the office. A staff member will come out and meet you there. We do ask families to refrain from contacting campers directly as they are often times in the middle of an activity.

What do you need if my camper will need medication at camp?

Please visit our Health and Wellness page.

What qualifications do the swim instructors have?

At the time of registration families may give permission for their camper to participate in swimming and wading activities. We use the Red Cross Swimming Program as a guide to help our campers develop their swimming abilities. Our aquatic instructors are certified lifeguards, and some of them may have additional instructor certifications. We always have additional lifeguards on duty, along with the instructors actively teaching lesson.

Will my camper's group go on field trips?

If your camper is enrolled in a program that has field trips as part of the program, we will notify you in advance of the date and destination. Camper should not attend camp if a camper chooses not to participate in a field trip as we do not offer an alternative program. Please notify the camp director that the camper will be absent on the field trip day.

Can my camper bring their favorite toy to camp?

All personal items should be labeled with the campers’ names. Please do not send precious or expensive items to camp. Summer@Potomac is not responsible for the theft or other loss of or damage to any personal belongings.

What is your policy on cell phone usage at camp?

Cell phones are permitted for end of day communication only. They may not be used during the camp day and should remain in a camper’s backpack. Campers may not take pictures with their cell phones or post any photos on social media platforms. Loss of or damage to any cell phone is not the responsibility of Summer@Potomac.

What security measures are taken to keep my campers safe on campus?

The safety and security of our campers is a top priority each day. There is a gate house at the School’s entrance, and we follow The Potomac School’s safety protocols and procedures. All campus visitors must check in at the gate house upon arrival.

Are visitors allowed on campus?

Potomac’s campus access is currently restricted to invited guests only.

Do you take photos/video of campers?

During the camp day, Summer@Potomac will take pictures, audio/video recordings of different summer activities to be used in Summer@Potomac and Potomac School’s communications, social media platforms, advertising, broadcast media, publications both print and digital. If you do not want your camper to be photographed during camp, please submit a written request to summer@potomacschool.org,  that no photos are to be taken and attach a current photo of your camper.

What is priority registration?

Registration opens to current Potomac families and returning camp families on January 6 at 9:00 am. Camp families must have registered within the past two summers to qualify for priority registration.  All members of the family are eligible for priority registration. Priority registration does not guarantee a spot in any of our programs as space is limited and registration takes place on a first-come, first-served basis. Programs may fill before priority registration is completed.